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First-Time Organizer Guide

Your step-by-step roadmap to hosting Tree Friday

Welcome, Organizer!

Thank you for bringing Tree Friday to your community. This guide will walk you through everything you need to know to create a meaningful celebration that families will remember.

Tree Friday works best when kept simple and authentic. You don't need a huge budget or elaborate plans—just a genuine desire to help families begin their holiday season with intention.

Essential Principles

Choose the Right Venue

Look for accessible outdoor spaces like town greens, parks, or farm properties that can accommodate families comfortably.

Set the Right Tone

Remember: Tree Friday is about presence, not purchases. Create a calm, welcoming atmosphere distinct from commercial events.

Think Family-First

Plan activities suitable for all ages. Simple, tradition-focused experiences work better than elaborate productions.

Partner Locally

Connect with local tree farms, community groups, and small businesses that share the Tree Friday values.

Planning Timeline

Follow this timeline to stay organized and on track

3 Months Before

  • Secure your venue and confirm November 27, 2026 availability
  • Set your event budget and identify potential sponsors
  • Begin recruiting a core planning team
  • Apply to be listed on the Tree Friday directory

2 Months Before

  • Create vendor application process and begin outreach
  • Plan activities and entertainment lineup
  • Arrange for tree suppliers or farm partnerships
  • Design promotional materials using brand guidelines

1 Month Before

  • Launch social media campaign and community outreach
  • Finalize vendor selections and send confirmations
  • Recruit and train volunteers
  • Arrange parking, signage, and logistics

1 Week Before

  • Confirm all vendor and volunteer commitments
  • Conduct site walkthrough and finalize layout
  • Prepare emergency contacts and backup plans
  • Send final reminders to RSVPs

Event Day

  • Arrive early for setup and vendor check-in
  • Brief volunteers on their roles and locations
  • Monitor activities and guest experience throughout
  • Capture photos and stories to share afterward

Quick Start Checklist

Your first three actions to get started today:

1
Secure Your Venue
Book your location for November 27, 2026
2
Download Resources
Get the planning checklist and templates
3
Create Your Event
Use the organizer dashboard to get listed